Terms & Conditions

Our Terms & Conditions are applicable for all photography bookings. By booking a sitting with Beata Szafer Photography, it is assumed that you agree to these terms.
If you are unsure of anything, or would like further information about these terms, please enquire with Beata Szafer Photography. We reserve the right to change these Terms &Conditions at any time.

Copyright and Ownership

The copyright and all other rights in the Photos shall be retained by Beata Szafer, trading as Beata Szafer Photography and My Beloved Photos (the “Photographer”). The Photographer asserts the right to be credited as the author of the Photos in accordance with sections 77 and 78 of Copyright, Designs and Patents Act 1988. Any unauthorised reproduction of any Photos will constitute a breach of copyright.


Agreed date and time of the photo shoot will be pre-hold for a client for 24h and confirmed when deposit is paid. If a client fail to transfer a deposit, must contact the Photographer again in order to check availability.

Pre-booking. The best time to book a newborn session is before the birth to enable time to be reserved around the due date. Babies rarely arrive on time, so it is important that the Photographer is contacted shortly after the birth to confirm the actual session date.


A £40 deposit will be required to secure your booking; this will be subtracted from the final cost of your package/session on the day.

Deposit paid is non-refundable if a session is cancelled by a client.

In the event that a Client cannot attend the session they have booked, and they have not rescheduled in a minimum 24h advance, the deposit is not returned to the Client, but is taken as damages to the Photographer.

Pricing & Payment

Following payment of the deposit fee, the remaining balance is due to be paid on or before the session date. Failure to pay shall result in immediate cancellation of the order and permanent deletion of all images.
Payment for additional images is to be made when they are ordered for the prices stated upon order.
Additional images are not included in the price.
Clients are encouraged to take a look through the full price list before booking, so that they have a rough idea of the price of additional items before their session.
You can find the price list online at mybelovedphotos.com

We reserve the right to adjust prices at any time without prior notice. All prices are £ Sterling (GBP). The correct price for the photo services shall be confirmed via telephone or electronic communication once an appointment has been made.
Any delivery costs will be added depending on the size and weight if not collected in person from Photographer.

There is absolutely no obligation to purchase any additional items following any session. If prices of additional items have increased since the client booked their session, they will only pay the prices at time of booking.

Beata Szafer Photography cannot be held responsible for the quality of print products provided by a third party. It is the Client’s responsibility to make back-up copies of any digital images ordered to a reliable media source. Payment for printed products should be made at the time of order unless otherwise agreed by the Photographer in writing. Payment can be made by Bank Transfer, Cash, or Card.


If the Photographer has to cancel the appointment, an alternative date will be offered where possible. Where not possible, the Photographer’s liability shall be limited to a full refund of the deposit.
At least 5 days notice is required for Client cancellations. An alternative date will be offered where possible, but cannot be guaranteed.

The Photographer completely understands that illnesses can develop suddenly. For this reason, should a session be cancelled with less than 5 days notice due to sickness, an alternative date will be offered where possible. Only two cancellations with less than 5 days notice are allowed before deposit is retained.

Session Details

The Photographer will end the session at their discretion when it is determined that adequate images in terms of quality and quantity have been captured.

The Photographer will make every effort to comply with requests for specific photos. Please ensure these are notified in advance of the sitting. Requests that are felt to be unsafe will be refused. It may not be possible for all of the images requested, or those expected, to be captured.

Natural environment sessions may be rescheduled due to rain, but not overcast weather. It is not permitted for the Client or any other connected party to take his or her own photographs, be it on a tablet, phone or camera. This includes location shoots, mini shoots, and studio shoots whether they are paid or promotional shoots.

Model Release

The Client recognises that the Photographer may use any of the session images for business promotion, instructional purposes or as work samples, including but not limited to via internet (including social media) and promotional material.
The Client understand that due to nature of the business, new clients book based on current level of skills, creativity and work shared by Photographer.

Force Majeure

In the unlikely event of total photographic failure, injury or sickness beyond the Photographer’s control, our liability shall be limited to a full refund of all monies paid.

Viewing appointments

Beata Szafer Photography will professionally edit every session within 2-3 weeks and will contact a Client when gallery is ready in order to arrange viewing. If Client fails to attend viewing appointment, cancel in less than 24h notice or if more than one viewing is required, £20 viewing fee will apply.

Digital copies & photography products

All products (digital and not) are non-refundable and need to be paid in full at the time of ordering.

Images not ordered on completion will be deleted, unless the Client requests an extension in writing.

Beata Szafer Photography is not obliged to provide copy of the images again in case of the Client’s loss or corruption of the USB.

The Client is responsible for making copies of the digital images.

The digital files of all images purchased will be stored for 6 months.

All printed products must be collected by the Client within one month from the viewing session. Not collected products will be destroyed and a new order will have to be placed accordingly with the current charges.

P&P (only signed for) from £4.50 depending on the size and weight of your products.

Print Sizes

Depending on print, frame or canvas size requested, some cropping of an image may occur. The Photographer will use their professional judgement to crop the image as required, however we will advise the Client if a particular print size ordered is entirely unsuitable for the photograph in question.

Beata Szafer Photography cannot be held responsible for quality of prints ordered by a Clients online or from high street printers.

Data Protection

Beata Szafer Photography will store Client names, contact details and session information privately and will not share these with any other business or organisation.

Want to know more about
my photography services?